What is a tour?

event coordinator functions

  • Receives a copy of all tour request forms.
  • Coordinates with the Board in the approval process of multi-day events.
  • Approves single day events.
  • Generates registration web site (presently Eventbrite in 2020).
  • Creates folder in Region's Google drive using the naming convention:yyyymmddnameofevent. This folder is for archiving all relevant event files.
  • Enters event in Region and Zone (if appropriate) calendars.
  • Sends Region Secretary the event announcement and registration link for inclusion in the  semi-weekly newsletter.
  • If appropriate sends event article to the semi-monthly newsletter Editor.
  • Applies for PCA event insurance. Sends copy of the application to the Tour Organizer and uploads the pdf file in the Google drive event folder.
  • Upon receipt, sends insurance policy to the Tour Organizer and uploads a copy in the Google Drive Events folder.
  • Monitors the registration process.
  • Receives a copy of the Post Event Form submitted by the Tour organizer and uploads the file to Google Drive events folder.
  • Receives a copy of the Observer Report filed with PCA and uploads the file to the Google Drive Events folder.
  • Helps monitor the Region Facebook page and helps approve/not approve requests for joining the group's Facebook page.
  • Helps monitor the Region web pages.